Privacy policy

Regardless of whether you are a member, conference participant, interested party or just a visitor to our website: We respect and protect your privacy. Pursuant to Art. 13 of the EU General Data Protection Regulation (EU-GDPR), we hereby inform you about the manner in which we collect, process and use your personal data. We focus especially on the fair and transparent use of your data by DGKL – from your perspective. An overview of what type of personal data we collect and what we do with it is explained here. We will also inform you about your rights under applicable data protection laws and whom to contact if you have any further questions.

Who is the DGKL?

The German Society for Clinical Chemistry and Laboratory Medicine (“Deutschen Gesellschaft für Klinische Chemie und Laboratoriumsmedizin e. V.”, abbreviated as DGKL) is a registered non-profit association and a scientific professional association.

Responsible according to EU-GDPR
Deutsche Gesellschaft für Klinische Chemie
und Laboratoriumsmedizin e. V.
Friesdorfer Straße 153
53175 Bonn
Tel.: +49 (0)228 926 895-0
Fax: +49 (0)228 926 895-27
geschaeftsstelle@dgkl.de

Associations registration no. VR12527
at the District Court Frankfurt/Main (Amtsgericht Frankfurt/Main)

Authorized representative: President of the DGKL Univ.-Prof. Dr. med. Harald Renz
datenschutzbeauftragter(at)dgkl.de

Processing of your data

What personal data do we collect from you? When you submit a membership application to our association, register for one of our events (conferences, workshops, training courses, etc.) or contact us via the various communication channels, we collect your personal data.

We process the following data: Name, e-mail address Private address, company address, postal address Also, if you are a member: Date of birth, membership number, information about your academic education and, if applicable, bank details or credit card details Membership of our sections, working groups, task forces or delegates Attended meetings, events and committee meetings IT usage data (IP address, connection date and time)

Where does this data come from?

You yourself provide this information when you register to use our services. If you are a member: this comes from your membership application, from a message from you via email, fax or telephone, from communications via our website, or if we are missing essential communication data also from an internet search. If you have attended a conference, event or committee meeting held by us: the data comes from your registration for this event. If you hold a lecture or exhibit a poster during an event: the data comes from your abstract submission as well as from our personal contact with you. In some cases we also receive your contact details from external cooperation partners, our umbrella organisations, sister associations or from publicly accessible directories. During the use of our internet services, pseudonymized usage data in the form of IP addresses is generated.

What do we use this data for and what is the legal basis for it?

Implementation of contractual relationships (Art. 6 para. 1b of the EU-GDPR): As a rule, you have a business relationship with us (current contract) or else the data processing is necessary at your request to carry out pre-contractual measures, for example:
For the execution of contractual relationships such as booked conferences and for the invoicing of services purchased. If you are a member: the data is used to collect your annual membership fee (if you have authorised us to do so by SEPA direct debit mandate or have provided us with your credit card details for this purpose), to transmit information which serves the statutory purpose of the association and to send the membership magazine. In order to fulfil your wishes and to improve our range of services based on a weighing of interests (Art. 6 para. 1f of the EU-GDPR): To inform you about events or publications that might be of interest to you. To ensure orderly operation and to optimise our range of services: We monitor the use of our services to ensure capacity and IT security. This is done on the basis of IP addresses. We do not perform any matching between the IP addresses used and your user account. For compliance to legal obligations (Art. 6 para. 1c of the EU-GDPR): As an association we are subject to numerous tax and commercial law regulations. To comply with these provisions, we must process and store your data.
On the basis of your consent (Art. 6 para. 1a of the EU-GDPR): In some cases you have given us your consent to process your data, e.g. if you have applied for membership, registered for an event or joined a study or working group. You can revoke this consent at any time. This also applies to consents that you gave us before the EU-GDPR came into force, i.e. before 25 May 2018.

How long do we store your data?

Different terms apply to the retention period of your data

If you were a member: 1 year; if there are still outstanding invoices from the contractual relationship, according to the legal limitation periods Data related to tax law are usually stored for 10 years Data related to commercial law are usually stored for 6 years Conference history: maximum 10 years Usage data such as connection history (pseudonymized via IP address): 1 year

Do we pass on your data to third parties?

Within the DGKL networks DGKL networks such as working groups, sections or the young scientists academy inform their members about activities and relevant news. The speakers of these structures receive your data in order to be able to fulfil this purpose. All parties involved are obliged to carefully comply with all relevant data protection regulations.

External service providers
We work with a number of external service providers or cloud service providers to help us deliver our events and other services. All service providers have been carefully selected by us and are contractually committed to conscientious compliance with all relevant data protection regulations. At the same time, of course, we only pass on the minimum data necessary for the use of these services.

Transfer of data to other organisers
If we conduct an event together with an external organiser, we transfer all relevant data to the external organiser in order to conduct the event. If you participate in an event from an event series with (mostly international) changing organisers, we usually pass on your contact data to the next organiser of this event series, unless you have objected to the transfer of your data when registering for this event.

Transfer to publishers (of journals)
If you are a member of the DGKL, we may pass on your address data to external (journal) publishers who we cooperate with.

List of members
If you are a member or are involved in one of our committees, other DGKL members or members of your committee can view your contact details so that they can contact you directly. This is in accordance with the statutory purpose of our association in promoting the exchange of scientific information and opinions.

What other rights do you have?

Right of information, rectification, erasure, or limitation In accordance with Articles 14-17 of the EU-GDPR, we hereby inform you that you have the right to information, rectification, erasure or restriction of the processing of your data at any time.

Right of revocation
If you have given us your consent to data processing, you may revoke it at any time without affecting the legality of the processing carried out on the basis of your consent until revocation.

Right to object to the use of your data for direct advertising
Due to a weighing of all interests, we may use your data for our marketing measures or direct advertising. You have the right to object to this at any time. The objection can be made informally by e-mail, fax or letter. The easiest way to cancel your subscription to our newsletter is to use the unsubscribe link in the newsletter.

Right to complain
You have the right to complain to a competent supervisory authority at any time.

Use of cookies
Cookies are small text files that are sent to your computer when you use our website. We use cookies exclusively in order to implement special user functions (so-called session cookies). It is therefore possible that without cookies you may not be able to use our website for the intended purpose. However, we do not use cookies to create user profiles.

Most internet browsers are set to accept cookies automatically. However, you can deactivate the storage of cookies or set your browser so that it notifies you as soon as cookies are sent. Use the help function of your internet browser to do this.

Further information
Please do not hesitate to contact us if you have any questions or suggestions.